August 3, 2026 Meeting Minutes
Monday, August 3, 2026
ACF BH Chapter Meeting Minutes August 3rd, 2026 at Terra Sancta Retreat Center, RC
Meeting was called to order by President John Miller at 4:01pm.
Roll Call: Sean Pelayic, Virgina Tubandt, Caroline Curry, John H. Miller, Fred Ferrara, Jeff Slathar, Clark Braun, April Malik. Guest: Rhonda Pearcy
Fred motioned to approve the minutes from the previous meeting, Jeff second – motion passed.
Clark said financials are in order.
Old Business:
Clark said April 4th, 2027 will be the ACF dinner date. This date will allow students to stay for the weekend.
YFS Fullerton farm will be Sept 12th. April has a booth, and Jeff is working on getting coverage
The other YFS fundraiser will need 250 pieces of dessert, and the club will cover the cost of ingredients.
The Fork Real Fundraiser Chef dinner auction will be Oct 15th at the GenPro building at the fairgrounds. Fork Real will cover the cost of the samples. Jeff will be offering a meal. April will offer a class. They are seeking 2 more chefs to prepare samples and auction. The event expenses will be covered by the chefs or they need to find a sponsor.
John found Zeffy that will do online ticket purchasing for no charge. It will allow a donation by the purchasers, but non-profits do not have to pay a fee for service. With this service an email can be sent to buy a ticket. Jeff motioned to proceed with this plan, Fred second - all passed.
Laura Armstrong did not make it to the meeting so the assistance for Minneluzahan’s fundraising utilizing our help will be tabled until we connect with them again or they show more interest.
Fred explained some of the bylaws, it was discussed and were approved to move to the next step. They were updated last in 2012. Fred sent his amended by-laws to the executive board seeking input. He did not see anything from nationals that affect us.
Fred motioned to present the policies and procedures to the entire membership, Clark second. Motion passed.
John talked about membership. We need 3 more members to be approved by the ACF at the national level. Membership recruitment options were discussed at length.
New Business:
Clark explained that we need to change the executors on the bank account because they are no longer in the club. Clark motion to remove Randy Doescher, Jonathan Ricks, Fred second – motion passed.
Clark motioned to add Jeff Slathar as executor on the account at Wells Fargo, Fred second - Jeff is willing, motion passed.
Discussion occurred on how to improve meetings: set a time limit, then make sure there is time for demonstrations, farm tours, field trips to see livestock etc.
Jeff motioned to set time limits on meetings, Fred second, motion passed.
Jeff motioned to have John take our new logo to make a sign to promote our chapter, with a QR code on the banner, and he is authorized to make any financial decisions on this. Fred seconded – motion passed.
Jeff motion to purchase zoom for the chapter at $12.50 /month, and a table camera purchase for later, April second. Motion passed. Fred will so research on getting zoom equipment for the chapter.
The next meeting will Monday sept 7th at canyon lake park in one of the shelters at 4 pm. It will be a social event, families are welcome. John will call about reserving a shelter to see if one is available.
Sean motion to adjourn the meeting, Caroline second. Motion passed. meeting ended at 5:31 pm.
Respectfully Submitted, April Malik, secretary
July 6, 2026 Meeting Minutes
Monday, July 6, 2026
BH ACF meeting, July 6th at Gold Bison in Rapid City
Meeting called to order at 4:15pm by VP Jeff Slathar.
Roll call: John H. MIller, Fred Ferrara, Ben Venebles, Clark Braun, Jeff Braun, April Malik
John moved to approve June meeting minutes, Fred Ferrara second, motion passed.
Clark, suggested calling this a special meeting and to put someone in as president for now until current president, Ryan Hembree, can continue in that role.
Financial report given by Clark and we are in good shape in all of our accounts. Clark explained the use of funds for scholarships etc. If we are interested in selling knives we could do so to raise money for the national culinary team. Jeff moved to accept financial report, Fred second, motion passed.
Old Business:
Jeff Slathar explained upcoming events:
YFS Fall Festival at Fullerton Farm Sept 12th 9am-2pm. This event is at their farm in Box Elder where families come to interact with agriculture and there are booths and exhibits. April has a booth each year rolling fresh spring rolls and everyone is welcome to help if you want to. Jeff has done it in the past and is thinking about participating again this year.
YFS Diamonds & Denim Dinner Oct 23rd & 24th. Ben is planning to do desserts. Ben will contact Darci to see what she wants and he will report back to us let us know.
Club for Boys, 2 events, one in Sept and one in Feb. At this time we will not participate and will focus our energy on other events.
April will invite Laura Armstrong to our next meeting to discuss possible options for fundraising.
Jeff will participate in Fork Real fundraiser on Oct 15 th at Gen Pro building. It was discussed that it would be good for our Chapter to foster a relationship with them.
Some discussion occurred on our chapter fundraiser dinner held at Alpine Inn each year. Fred moved that all tickets at the dinner are paid for, unless board decided to give some away. John second, all approved.
Details of ticket sales were discussed with consensus that tickets must be paid for within 15 days for the the first 80 people. John will look into Eventbrite for ticket sales for the event. There is a presale option also. John will report back at the next meeting.
At the next meeting Clark will report on the date for this year.
Fred moved to have Jeff be interim president, Jeff declined it. John agreed to be interim president.
Fred moved for John to become interim president, Clark second. Motion passed.
April will contact nationals to let them know about John as our interim president.
New Business
Fred is willing to update the bylaws and the policies and procedures. He has much experience with working on bylaws. He will get it done to be put on the agenda for the next meeting.
Future of our chapter: We need 3 new members. Everyone needs to invite people to our next meeting.
Fred will do a presentation at the next meeting.
A functioning website will be put into the policies and procedures by Fred and he will make a manual of how to maintain it.
Also, a committee will be set up to organize having demonstrations or presentations at meetings.
Clark will talk to Farzod about where to have the next meeting and he will report to John & April. We will keep our meetings on the first Monday, Aug 3rd.
All said thank you to Fred for taking up the position to review the by-laws for all the work he is doing to progress our mission. And a thank you to everyone.
Clark moved to adjourn, Fred second. Motion passed. Meeting adjourned at 5:39 pm.
Respectfully,
April Malik, secretary